The Municipality of Loon proudly marks the successful culmination of the Basic Records and Archives Management Training on April 30, 2026 at the Municipal Activity Center, signifying a major step forward in strengthening institutional systems for transparency, efficiency, and accountability in public service. This initiative, carried out under the leadership and vision of Municipal Mayor Pedro M. Literatus Jr., reflects the LGU’s firm commitment to elevating records management as a cornerstone of good governance.
On its final day, the training delved deeper into Module 3: Records Disposition Program (RDP), facilitated by Mr. Jhonley Joseph L. Item, Records Management Analyst II, where participants gained comprehensive understanding of the value, retention, and lawful disposition of records. The session began with a candid presentation of common records management issues encountered in offices, providing a realistic lens through which participants examined their own practices. Discussions emphasized the classification of records into facilitative (common) and substantive (unique), as well as the critical requirements for a successful RDP—anchored on strong top management support, clear policy direction, and the active role of records officers, custodians, and the Records Management Improvement Committee (RMIC). Participants were guided through the full cycle of records appraisal, inventory, and documentation, including the preparation, submission, and approval of Records Disposition Schedules (RDS), alongside hands-on familiarization with NAP-prescribed forms and standards.
The afternoon session, led by Mr. Kit P. Toling, Supervising Records Management Analyst (OIC-Regional Archival Network, Cebu), expanded the discourse toward records center and archives administration, highlighting the strategic importance of establishing a functional and compliant records center. The discussion anchored on legal mandates and elaborated on operational essentials such as records transfer, storage management, and pre-archival processes. Equally emphasized were records security and protection, addressing potential risks from man-made, environmental, and natural factors, and underscoring the need for preventive and protective measures to safeguard government documents against loss, damage, unauthorized disclosure, or destruction. Participants also explored archival principles, reference services, and proper documentation protocols, reinforcing the LGU’s readiness to institutionalize a responsive and future-oriented records system.
More than a technical training, this two-day engagement stands as a strong affirmation of Mayor Literatus’ advocacy that records are the backbone of governance—serving not only as tools for operational efficiency but also as vital instruments of accountability, institutional memory, and heritage preservation. The Mayor envisions a Municipality of Loon where records management becomes a culture of discipline, responsibility, and excellence that empowers every office to deliver better services to the Loonanons.
The LGU extends its deepest appreciation and gratitude to the National Archives of the Philippines and its distinguished resource speakers, Mr. Jhonley Joseph L. Item and Mr. Kit P. Toling, for their invaluable expertise, dedication, and exemplary delivery of knowledge throughout the training. Their insights and professionalism have greatly enriched the learning experience of all participants and have set a high standard for records management practice within the Municipality.
Special recognition is likewise given to the DI Team (QMS–Documentation and Information), headed by Mrs. Estrellita C. Geonzon, for their exceptional efforts in facilitating the successful conduct of this activity. Their dedication, coordination, and commitment to quality management systems played a vital role in ensuring the smooth implementation and overall success of the training.
As LGU-Loon moves forward, the knowledge gained from this training will serve as a guiding framework in building a more organized, secure, and efficient records management system, aligned with national standards and responsive to the evolving demands of public service—ensuring that every record kept today contributes meaningfully to the governance and history of tomorrow.